How to use Google Forms – Beginners Guide

eLearning course creation software

Google Forms is a census sampling programme that comes as part of Google’s free, web-based Google Docs Editors package. Google Docs, Google Sheets, Google Slides, Google Drawings, Google Sites, and Google Keep are all part of the service. Only a web application is provided for Google Forms.

Google forms are mostly used for online surveys, polls, and quizzes, among other things. It provides numerous ways to save money. Google forms are fairly easy to use. Even if it’s your first time using it, you’ll quickly figure out where to begin.

Using Google Forms for business and commercial purposes necessitates some expertise and understanding of how they can be utilized efficiently. In just a few minutes, you can design any style of online survey, Q&A, or data collection form, and send it directly to the platform where your audience is available. So, let’s get started with the conversation below to learn how to use Google Forms to achieve your online aims and outcomes.

Lets create a google form

If you want to use Google Forms, you must first create a Google account. If you already have an account, log in with your login credentials and continue. 

When you sign up for a Google account, you gain access to all of Google’s services, including Google Drive, Gmail, Google Docs, and Google Forms. You can get to Google Forms by clicking on the dotted option in your browser, which will take you to a page with all of Google’s free applications.

After you open the window, you’ll see an option to create a new form. By selecting the blank option, you can design a new form that meets your needs. The templates are the additional options on the page that can be used if needed.

For example, if you need to design data collection forms, RSVP forms, personal party invitations, and so on, you may use these templates to get started right away.

Google form interface is divided into two sections i.e, question and response.

  • Question tab: You can build your own questions using the question tab. Using Google Forms, you may design various types of questions, such as short questions, multiple choice questions, adding a grade scale, and so on. You must complete all of the fields in the question tab and format it in the manner in which you want it to be shown to the audience.

To begin, give your form a good title, add descriptions to it, and fill in the gaps of untitled questions with the question you want to ask the audience. Apart from this, you can see the multiple choice option. This option allows you to create multiple choice questions with as many alternatives as you want. If you don’t want to make a multiple choice question, you can also choose to present a dropdown list.

  • Response tab: The form’s responses are displayed in the response tab. You’ll need to provide contact information such as an email address, as well as ask questions to learn how people want to communicate with you and solicit feedback and reviews. All of this must be completed because the form was made for a specific purpose. The fundamental purpose of building online forms is to get responses. After you’ve generated and shared any forms, wait for feedback.

Google form response can be viewed in two ways:

  • By linking spreadsheet with the form and view responses through it
  • Directly view responses with the google form

When you have a lot of incoming responses from audiences on your google form, linking a spreadsheet to it is a good approach to keep organized. You won’t have to worry about anything because each new response will be immediately saved in the spreadsheet.

Every time you get a new response, you’ll get an email notification with a link to the response page. You can also change the response settings on the forms, such as whether or not to receive response alerts, whether or not to collect responses, and whether or not to collect the respondents’ email addresses.

Google forms for exams!

Online tutoring is made more flexible and versatile thanks to Google Forms. Tutors can use them for a variety of purposes, including lesson planning, sign-in and out, daily check-in, brief polls, quizzes, opinion surveys for guardians/parents, exit tickets, and self-evaluating quizzes.

Both tutors and students might benefit from using Google forms for certain purposes.

Five minutes quiz!

Follow these steps to create online quizzes or mock tests using google forms for students:

  • Access google forms via google drive and other google integrations. To access google forms through drive, open the drive, click on “New”>more>google forms.
  • To create a blank quiz page, choose the ‘+’ option after landing on the form interface.
  • The settings icon can be found in the top right corner of the page; click it.
  • Convert your form into a quiz by clicking on the option “quizzes” and “make this a quiz”.
  • Customize the option for grade quiz and click “save” after finishing.
  • Name your quiz and add a description to it.
  • Set your question and answer by clicking on the “untitled question”.
  • Use the multiple choice option to create any style of question you desire.
  • To select the correct answer, press “Answer Key” and add a point value to it.
  • Click the question>click “answer key”>add answer feedback to add feedback for both correct and incorrect responses for each question. Respondents will not be able to see the feedback until they receive their results.
  • Use the right side of the question form to add images, videos, sections, and titles, and then use the Plus button to add another question.
  • When you’re finished, click the send button at the top of the page to send your quiz through email, shared link, or integrate it into your website.

Google forms to collect data!

To fulfill certain needs, Google forms can be used to collect data and information from users. For example, if you’re a researcher looking for feedback on a research topic, you can easily build Google forms. Creating and sending Google forms to your consumers is simple, as it only takes a few clicks and a few minutes.

To collect large amounts of data using Google Forms to suit specific needs, follow these steps.

  1. Use questions to gather information

When creating a survey for data collecting, think about the questions you want to ask. The survey is made as simple as possible using Google Forms. All you have to do is ask questions, and your listeners will respond. Prepare questions you’d like to ask the audience before building a form.

  1. Create form

Add questions to your form after you’ve prepared them for data collection. Create a Google Form and customize it according to the instructions. To build Google Forms, carefully read the instructions.

  1. Send the forms to your audience and view feedback

It’s time to transmit the data to your audiences after you’ve created the data collection form. To send the Google forms and view the responses, follow the processes outlined above.

Google form for online tutoring business!

For business purposes, Google forms can be utilized in a variety of ways. Because it’s free, small online tutoring businesses can use it to run marketing campaigns that require user input on their online courses.

If you’re an online business or run an offline business, you’ll need to create marketing strategies to stay in touch with your customers. In today’s commercial world, nothing is totally offline.

Here are a few ideas to help you see how Google Forms might help your business:

  • Customer feedback

Customer feedback is critical for an online business, especially because people want to feel safe when they invest online. People are generally cautious while enrolling into an online course because there are so many scams. Feedback is also an alternative for getting a quick and in-depth look at any online tutoring platform. People express their feelings about the online courses and the live online classes by providing feedback. Before investing into any online classes, you should read student reviews.

Customers write positive reviews if they like and trust the service; otherwise, they leave negative reviews. This will assist both educators and pupils in learning more about one another and developing a solid relationship. Looking at the feedback might give educators an indication of where they need to improve.

A Google form is an excellent way to collect individual client feedback from your online institute. Create a form with the questions you’d like to ask about your service and email it to them. The feedback you receive will assist you in improving your services and sales process.

ViDU Customer reviews

ViDU is an eLearning course creation software that allows educators and course creators to create and sell online courses. Tutors can create and sell an unlimited number of mock tests, test series, and quizzes on the platform. It is without a doubt one of the best platforms to rely on if you are considering starting an online teaching business, as evidenced by customer testimonies.

ViDU testimonials

  • Poll

Polls are a great way for online businesses to keep their clients engaged with their marketing strategies. Polls can be developed using multiple choice questions to understand your top products on your customer’s interest list. You can inquire as to what they would want to see in your next order. Quick polls can be an effective feature of an internet marketing strategy.

  • Consumer survey

Personal customer surveys can help you determine if your consumer personas are effective and if your demographic trends are moving. Nothing is more useful in digital marketing than analyzing client personas and target demographics. People are too preoccupied with their own work to devote time to browsing and purchasing things online. By using Google Forms to create customer surveys, retailers can plainly read their customers’ minds and determine their opinions and interests. Customer surveys will assist you in launching a successful internet marketing campaign and developing an effective strategy.

  • Sales forms

A sales form, especially for a wholesaler, is a smart alternative. In the case of wholesale customers, a simple formulation of the final sales report is necessary, with adjustable choices to meet their demands. In this instance, you might provide consumers with custom sales forms to give them the impression that you are paying attention to their needs.

  • Job applications

You may also use Google Forms to design recruitment forms. Just like a regular recruitment post, you may include as many alternatives as you want. You can also request applicants’ CVs, which you can then submit directly into the form. Because you won’t have to mass up with huge applicant’s data, these recruitment forms will be directly kept in the linked spreadsheet. You’ll be able to examine them whenever you want.

After you’ve created the form, all you have to do now is publish it on social media and give it a boost to get some quick responses, and you’ll see hundreds of people fill it out.

FAQs about google forms

The following are some of the most frequently asked questions about Google Forms.

How can I use Google Forms on my phone?

To use google form from mobile phone visit from your browser.  You’ll be greeted with a new form where you may fill out various types of questions, as well as a title and description. You may edit, format, and add text, images, and videos to a form before sending it to your selected destination and collecting answers.

Is there a limit to how many Google forms you can create?

In some circumstances, such as giveaways and online contests, a Google form restriction must be specified. These events must have limitations since they cannot last endlessly. Tutors who use Google Forms to manage distance learning can set up quizzes, daily check-ins, assignment submissions, and much more. Setting a time limit for students to access the form is critical since it prevents them from accessing it at any time.

When setting a limit to the form to specify response or other expiration criterion, there are a plethora of similar situations. Unfortunately, there is no automatic solution in Google Forms to suit such user requirements. Users must manually do this when in the settings option. You’ll discover the option “Limit to 1 response” after hitting the settings option. Only Google account holders will be able to react to your form, and each account will only be able to respond once.

You can manually disable the responses in the Google form at any time. Go to Google Forms>Response Tab>”Accepting Responses” and fill out the form. Further answers will be disabled as a result of this. When the response tab is disabled, the slider turns gray with a red border. With the help of Google Forms add-ons, you can quickly implement this functionality into your forms.

How do I set an automatic response limit for Google Forms?

Because Google Forms does not have the ability to control answers automatically, you will need to install add-ons. There are numerous add-ons that may be used to personalize Google Forms for your needs.

To add add-ons to your Google forms, follow these instructions:

  • Open the forms interface and you will see three dot options in the upper right corner.
  • When you click it, a dropdown menu appears, which includes the add-on option.
  • You may also use this link  to install add-ons. This link will take you to all of the Google forms that may be used to create add-ons like this.

The functionality of different add-ons varies. You can use the form limiter to automatically limit response time and access. This add-on allows you to set a message when a respondent finds the submission closed and helps you limit the maximum number of responses you want to receive through the form. Date and time constraints can also be applied to responses.

How can I limit a user’s ability to fill out a Google form to a single entry?

Because Google forms do not save the respondent’s IP address or email address, it is hard to distinguish between duplicate and real entries. While creating a Google form, go to settings and choose the “Limit to response” option. Users will be able to respond to the form just once, and will not be able to respond multiple times from the same Google account.

If someone tries to fill out the Google Form again, the message “You’ve already responded” will appear. This form can only be completed once. If you believe this is an error, email the form’s owner.”

Final thoughts!

Google Forms is a great way to create surveys, questionnaires, and polls. This article provides a beginners guide to using Google Forms. If you are just getting started with Google Forms, be sure to like, follow, and comment on this post.

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