Learn to Use Gmail to Communicate With Your Classroom Community



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Gmail is a great way to communicate with your classmates, whether it’s to ask a question or share something you found interesting. You can also use Gmail to sign up for Google Classroom, which is an online learning platform that tutors use to assign and collect homework, provide communication tools for students and parents, and track student progress. 

For educators, Gmail offers many features that can be used to communicate with their classroom community. By creating a Google Classroom account and adding students to it, educators can then send email messages to their entire class or individual students. In addition, they can create and share calendars, assign homework and tracking tools, and much more.

In this post, we will show you how to sign up for Google Classroom using Gmail, as well as how to use some of the key features of Google Classroom.

Sign up for google classroom with your Gmail account

Follow these steps if you are signing in for the first time:

  1. Visit classroom.google.com and click Go to classroom.
  1. Click “next” after entering your classroom account’s email address.
  2. Click “next” after entering your password.
  3. If there is a welcome message, read it and then click “accept.”
  4. Click I’m a student or I’m a teacher if you’re using Google Workspace or an education account.

Note: This option is not available for users having a personal google account.

  1. Click “Get started”.

Steps to create a class from computer

Create a class by clicking Add “+” at the top of the Classes page.

  1. Visit classroom.google.com.
  2. Enter your class name.
  3. Click “Section” and enter details such as short description, grade level or class time. This is optional.
  4. Click “Subject” and enter the subject name or select one from the list that appears when you enter a text. This is optional as well.
  5. Enter your class location by clicking “Room” and entering the details.
  6. Click “Create”.

The Classroom generates an automatic class code that may be used to invite students to the class. The top of the class stream contains the class code.

To create a class from an Android and iPhone & iPad device Install the Classroom app on a mobile device and follow the above steps.

Get the details at Get the classroom app.

Steps to join a class as a student

Sign in on your computer or mobile devices and join the classes and get work from your tutors and communicate with your classmates.

Classes can be joined by a class link, a class code, an email invite sent by your tutor. After you join a class on one device, you will be able to access it on all of your devices.

Other areas of classroom

Go to Menu to access the following:

  • Classes: Navigate to your classes.
  • Calendar: Access items and view due dates.
  • To-do: Review your work
  • Settings: Change your profile photo, password and view notifications.

Communicate with your classroom using Gmail

  1. Write clear emails: Make an effort to write clear emails. The clarity of your email will have a direct impact on your student’s understanding. Thus, when communicating with your students via email, be clear and accurate. Avoid acronyms and write in full sentences. Grammarly is an excellent Chrome extension for educators. It makes emails clearer and more concise. Label your attachments clearly while including them in your email so that they are easy to find. Check your email for errors before sending it.
  1. Subject line matters: The subject line of an email is critical. There are two reasons for this:

First, It will be delivered to your students’ inboxes, so it must be clear and informative. A clever subject line will help your students understand the email’s purpose at a glance. This will help them decide whether they need to read it right away or not.

Second, the subject line is crucial for organizational purposes. When dealing with a large number of emails, using the subject line to filter and organize the messages can be beneficial.

  1. Gmail tags: Gmail tags can help you organize your inbox and keep track of all of your emails. Gmail tags are labels that you can add to your emails. They can be used to group interconnected emails together. This makes it simple to retrieve the emails you require. Tutors who teach numerous courses can establish a tag for each course and apply it to all of the email messages associated with that course. You may also establish a tag for each student and apply it to all of the email messages that have been sent to that student.
  1. Gmail nudges: To follow up with the students, utilise Gmail nudges. They serve as a reminder to respond to emails. For example, if you sent an email to a student requesting them to submit their assignment by a certain date, you may use Gmail nudges to remind yourself to follow up with them if you don’t hear back within a certain timeframe. Gmail nudges can be turned on or off in the settings. Navigate to the general tab by clicking “see all settings.” Scroll down until you locate Nudges and tick both of the boxes next to it. Gmail will now automatically remind you of the emails you haven’t responded to. It will also remind you of any emails you sent but did not receive a response to.
  1. Google notes and google tasks: Google Notes and Google Tasks are two useful apps that can be accessed directly from your email account. Google Notes is a note-taking application that lets you make and save notes. You can access your notes from anywhere and share them with others. Google Tasks is a to-do list software that helps you keep track of your tasks and deadlines. It allows you to make several lists and set reminders.

Both of these apps instantly sync across many devices, making them fantastic tools for organizing online courses. By clicking on the left-facing arrow at the bottom right of the Gmail interface, you may access Google notes and tasks from your inbox. On the right side of your screen, a window with icons for notes and tasks will emerge.

You can instantly access your notes and checklist from your inbox, ensuring that you don’t overlook critical information and that you communicate effectively. Gmail is also easily connected with other productivity programmes. If you want to increase your productivity, you should use premium task management tools with your gmail account.

  1. Send emails to valid addresses: Make sure to double-check your email list before sending, as emails sent to incorrect addresses may bounce, harming your reputation as a sender. If your reputation goes below a specific threshold, your emails are more likely to find up in your students’ spam folders. Email verification can be done with a variety of technologies. When marketing an online course, email verification is also beneficial to ensure that your efforts are not in vain.
  1. Avoid sending long emails: GIFs can be used into emails, allowing you to personalize your communications without having to type long paragraphs. Click the insert link icon at the bottom of the compose window to insert a GIF into your email. You’ll see a window where you can type in the URL of the GIF you want to use. If you haven’t uploaded your GIF to a website, you may simply copy and paste it into the email composer from your computer. There are a variety of applications available that allow you to quickly record simple GIFs, saving you time from composing long emails. This is useful if your course is about software.
  1. Declutter your emails using hyperlinks: If your email is too long, use hyperlinks to make it more readable. To create a link, choose the text you wish to link and click the Insert link icon at the bottom of the composer. A link is established. You may also add a link to a piece of text by selecting it and pressing Ctrl+K.

Google classroom key features and uses

  1. Assessments: Educators can use Google Classroom to design learning tasks based on learning resources such as YouTube videos, Google form surveys, or PDFs from Google Drive. They can assign assignments to all students or to specific pupils. Educators have the option of assigning projects instantly or scheduling them for a specified day.
  1. Personalized grading system: Educators can create grade categories and choose a grading method. If educators want students to be able to see their total grades, they can use one of the following systems:
  • Total Points Grading: Divide the total points earned by the students by the maximum points.
  • Weighted by category grading: A weight is allocated to each grade category. The average scores for each grade category are calculated and multiplied by the grade weight to give you an overall grade out of 100.
  • No Overall Grade: If the tutors decide not to grade the students.
  1. Virtual discussions: Educators might ask students to participate in a question-and-answer session. Because educators can provide to their students, comments on Google Docs enable for a two-way conversation. This is a fantastic way to keep pupils engaged when you can’t see them. Educators can control the tone of discussions by muting a large number of students from posting or commenting.
  1. Announcements: Educators keep students informed through announcements. The posts with no assignments are known as announcements. They are just reminders to students about upcoming deadlines, tests, or other classwork. Educators can schedule announcements and manage the responses and comments that are left on each post.
  1. Live online classes: One of the most recent features of Google Classroom is the ability for educators to remotely take a real-time class using Google Meet. A hangout call can have up to 250 participants on it, and up to 100,000 people can watch it live. Meetings or lectures can be recorded and viewed afterwards by students who were unable to attend the live event. Live classes are an excellent opportunity for tutors and students to engage. Educators can also perform a short check-in and go over the instructions. Students can also ask questions or seek assistance with an assignment.

Wrapping up!

This article outlined how Gmail can be used to communicate with your classroom community. By following these simple steps, you can keep your students and parents informed of what is going on in your classroom. This article provides an overview of some of the best ways to use Gmail to communicate with your classroom community. Please like, follow, and comment to let us know how you are using Gmail to communicate with your classroom community.

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